Every employee

Organization-wide email signatures

Give every person in your organization a polished, on-brand email signature, without asking anyone to set it up manually.

Whether you have 50 employees or 50,000, WiseSignly makes every outbound email represent your organization consistently. Connect Microsoft 365 or Google Workspace, sync your directory, and let a priority-based rules engine assign the right signature to every person, deployed server-side, through the Outlook add-in, or via the Gmail API, with nothing for employees to install.

Get startedExplore Templates
One hub, signatures deployed to every mailbox.
One hub, signatures deployed to every mailbox.

Deployment

Connect once, deploy everywhere

Choose the deployment that fits your environment. Each one applies signatures across the whole organization, no per-user configuration.

Microsoft 365

Server-side injection

Signatures are added in the mail flow through Exchange connectors and transport rules, applied automatically to every outbound email, with nothing for employees to install.

Microsoft 365

Outlook add-in

Deploy the add-in org-wide, or to specific groups, from the Microsoft admin center. The right signature is inserted the moment someone composes a message.

Google Workspace

Gmail settings API

Using domain-wide delegation, WiseSignly pushes signatures to every send-as alias and rolls changes out across the domain in the background.

Directory sync

Populated automatically from your directory

Sync users and groups from Microsoft 365 or Google Workspace. Signature fields stay accurate without anyone editing them by hand.

Every synced attribute becomes a dynamic field in your templates, so titles, phone numbers, and photos are always current.

  • Sync users and groups on connect or on demand
  • Bulk-update details from an Excel file
  • Last-sync timestamps and sync history
Full nameJob titleDepartmentPhoneOffice locationProfile photoGroupsSocial links

Assignment

The right signature for every person

A priority-based rules engine decides what each mailbox sends. Lower numbers are evaluated first, and the first match wins.

Example priority order

  1. 1–15

    Executives & VIPs

    Leadership signature template

  2. 16–89

    Departments & teams

    Team template + banner campaign

  3. 90–100

    Everyone else

    Company-wide default signature

Match on any of these

DepartmentJob titleGroupsEmailSender domainRecipient domainEmail typeBusiness hoursDate & time

Combine conditions with AND / OR logic, across priorities 1–100, from a single executive to an organization-wide fallback.

Confidence

Roll out, and prove it worked

Preview before you roll out

Simulate any sender, recipient, subject, and body to see exactly which template and banner apply, and which rule matched.

  • Test reply and forward rules
  • See matched users before applying

Measure coverage after

Track signature coverage across the organization, spot mailboxes without an active signature, and watch deployments over time.

  • Signature coverage %
  • Sender compliance reporting

The challenge we remove

Left to individuals, email signatures drift into dozens of inconsistent, outdated, off-brand variations, and IT has no way to fix them at scale.

2
Identity providers supported
0-touch
Setup for end users
Every
Outbound email covered

Outcomes

What changes day one

Every team sends emails that look professional and on-brand

New hires get the correct signature on day one

Changes propagate from one dashboard, no chasing employees to update

The platform behind it

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See it for your organization

Start free or book a personalized walkthrough.

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